Executive Assistant (DK - 08202024 - FTEA)

Position: Executive Assistant

Number of hours:

40 hours/week

Schedule: 3PM - 11PM EST

Tasks required:

• Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication
• Email Outreach: Initiate and manage email campaigns to build and maintain partnerships
• Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth
• Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time
• Project Management: Oversee projects from inception to completion ensuring all milestones are met
• Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared
• Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency
• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
• Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
• Manage and engage with the organization’s audience across social media platforms to build their online presence
• Utilize Glue up CRM to manage contacts, events, and communication.
• Assist in drafting and managing professional correspondence
• Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
• Other ad hoc tasks that would be assigned

Requirements

• Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
• Strong proficiency in office software and communication tools
• Knowledge of online calendars and scheduling (Calendly, Google Calendar)
• Excellent verbal and written English communication skills
• Discretion and the ability to handle confidential information
• Excellent phone, email and instant messaging communication skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

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Adaptability and a proactive mindset

• Professional demeanor and strong interpersonal skills
• Ability to work independently and in a team-oriented environment
• Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas