Senior Executive Assistant (EGGS)

Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

• Manage and optimize executive calendars, including scheduling across time zones
• Screen, prioritize, and respond to emails and messages on behalf of the executive
• Draft, edit, and proofread correspondence, presentations, and reports
• Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups
• Book and manage domestic and international travel, accommodations, and itineraries
• Handle confidential documents and information with professionalism and discretion
• Oversee and follow up on projects, deadlines, and deliverables
• Serve as a liaison between the executive and internal/external stakeholders
• Conduct light research, prepare summaries, and support strategic planning
• Assist with personal and professional administrative tasks as needed

Requirements:

• 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity
• Previous experience supporting a foreign C-level executive, preferably based in the United States
• Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule
• Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)
• Excellent written and verbal communication skills
• Proven ability to work independently, take initiative, and manage multiple priorities
• Impeccable attention to detail, discretion, and judgment
• Strong time management, problem-solving, and organizational skills
• Tech-savvy and comfortable learning new systems or software quickly
• Flexible availability during core business hours (with occasional off-hours requests)

Originally posted on Himalayas